Built for the director who's tired of being a spreadsheet manager.
Families apply from their phone. Automated check-ins keep your list real. You see openings coming months ahead and fill them in days. Set up in 10 minutes. Free for 30 days.
Free for 30 days. No credit card required. Set up in under 10 minutes.
Emma S.
Noah W.
Ava M.
Liam J.
Mia T.
Charlotte H.
James K.
Sophia R.
Oliver P.
Sound familiar?
It's Monday morning. The phone rings — another parent asking, “Are we still on the list?” You pull up the spreadsheet. Row 47... or was it 52? That infant spot that opened last week is still empty. Two new families applied over the weekend — you haven't seen the emails yet.
You didn't get into childcare to be a spreadsheet manager.
Here's where it gets easier.
Seedlist helps you fill spots in days instead of weeks — so open seats don't sit empty while you're playing phone tag.
“Seedlist costs less than one day of an empty seat.”
Getting started
Upload your existing spreadsheet in one click, or add your first families manually. Either way, you're set up in 10 minutes.
Post your branded application form on your website, Facebook page, or front door. Families apply from their phone in two minutes.
Applications flow into your pipeline. Automations keep the list fresh. You drag cards when it's time to move a family forward. That's it.
Your waitlist isn't a static list anymore — it's a living pipeline. Drag and drop families through stages from first inquiry to enrollment day. Filter by age group to find exactly who's next for that infant spot. No more scrolling through spreadsheets wondering who you've already contacted.
See the whole picture for the first time.
Seedlist watches the birthdays. When your infants are about to become toddlers, when your Pre-K kids are headed to kindergarten — the forecast shows you exactly when spots will open in each classroom, months in advance. It automatically suggests the best-matched families from your waitlist to fill them.
No more guessing. No more empty seats.
Every family gets a unique link to check their waitlist status anytime — no app download, no login, no password to forget. They see clear, calm updates. No queue numbers, no rankings, no anxiety for them. No phone calls for you.
Peace of mind on both sides.
Sunshine Academy
Emma · Infant
Application Received
Verified & Waiting
Priority Pool
Spot Offered
40% of families are placed on a waitlist immediately.
Give them more than a row in a spreadsheet.
Try Seedlist Free for 30 DaysJust checking in! Is your family still interested in a spot at Sunshine Academy for Emma?
You have 47 families on your waitlist. How many would actually show up tomorrow? Instead of calling every one to find out, Seedlist automatically checks in on a schedule you set. Families click “Yes, still interested” to stay on the list. No response after three check-ins? They're gently archived. Your list stays 100% actionable without you lifting a finger.
Let your waitlist breathe.
Share your branded intake form anywhere — your website, Facebook page, a QR code on your front door. Parents fill it out on their phone in two minutes. The application appears in your pipeline instantly, sorted into the right age group. No more data entry. No more missed emails.
Every family finds their way to you.
Step 2 of 2
Tell us about your little one
Click any classroom to see who's enrolled, how old they are, when they're moving to the next room, and how many real spots you have — based on actual staffing, not just your license. When your operational capacity changes because you hired or lost a teacher, availability updates automatically.
Finally, a view that matches reality.
Why Seedlist?
Your billing software handles tuition. Your parent app handles photos. Seedlist handles the one thing they can't — getting families off the list and into a seat.
| Capability | Spreadsheet | Center Management Software | Generic Waitlist Tools | Seedlist |
|---|---|---|---|---|
| Seeing your full pipeline | Scroll and squint | Buried in menus | Basic list view | Drag-and-drop Kanban |
| Understanding age transitions | You do the math | Basic age field | Not childcare-aware | Auto-tracks every birthday |
| Knowing when spots will open | You guess, then scramble | No forecasting | No forecasting | 6-month forecast with matches |
| Keeping parents updated | 50+ calls a month | Limited portal | Email only | Self-service status portal |
| Cleaning stale entries | Call everyone manually | Manual review | Manual review | Automated Still-Interested |
| Managing classroom capacity | Another tab, maybe | Roster only | Not supported | Staff ratios + live capacity |
| Works with your billing tool | N/A | It IS the billing tool | Yes | Yes — keep your current tools |
| Price | Free (until it costs you a seat) | $150–200+/mo | $12–18/mo | $49–99/mo |
Already using center management software?
Keep it. Seedlist handles enrollment. Let your existing tools handle everything after day one. No migration, no data export, no disruption — we import your existing waitlist in under 15 minutes. Your current setup stays exactly where it is. Seedlist just fills the gap those platforms were never built to cover.
Seedlist isn't the cheapest tool. It's the one built to actually fill your seats.
FAQ
Most directors are up and running in 10-15 minutes. Add your classrooms, customize your intake form, and share the link. If you already have a waitlist in a spreadsheet, you can import it in one click.
No — Seedlist is designed to work alongside your current tools. Keep your billing software. Seedlist handles the waitlist piece that those platforms don't do well. Think of it as a specialist, not a replacement.
Most billing platforms include a basic waitlist — it's a status tracker, not an enrollment tool. Seedlist is a full pipeline with automated follow-ups, occupancy forecasting, and a parent-facing status portal. If you're managing workarounds in a spreadsheet alongside your main software, Seedlist replaces the spreadsheet — not your billing tool.
Those tools are digital clipboards — they work for restaurants and salons just as easily as daycares. Seedlist is built specifically for childcare. It understands age-based transitions, classroom ratios, staffing capacity, and kindergarten departures. It doesn't just store your list — it tells you what to do next.
Parents get a simple status page showing where they are: "Application Received," "Verified & Waiting," "Priority Pool," "Spot Offered." No queue numbers, no anxiety-inducing rankings. Just clear, calm updates they can check anytime from their phone.
Yes. All data is encrypted in transit and at rest. We never share family data with third parties. Your data is yours.
Absolutely. Seedlist is fully responsive — bottom tab navigation, touch-friendly drag-and-drop, and a layout designed for checking between classroom visits.
You pick a plan or your account pauses. Nothing gets deleted — your data stays safe if you need more time. No surprise charges, no awkward sales calls.
Yes — start a free trial and you'll have a working pipeline with sample data in under 10 minutes. You can also book a free 15-minute walkthrough with our team.
4 million families are waiting for a spot right now. Give them more than a row number. Give them a director who has time to care.
Fill Your First Seat FreeFree for 30 days. No credit card. Cancel anytime.